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New Xerox Team Availability App Supports Flexible Workplace Needs

Recent Xerox Future of Work Survey shows 58% of respondents plan changes to remote working policy

NORWALK, Conn. Xerox has announced the launch of its Team Availability App, a quick-to-deploy, real-time solution for organizations that need to understand employee availability and location. Knowing where and whether employees are working is critical to managing flexible work environments, where the percentage of employees sharing time between home and work locations grows.

Organizations are actively supporting and investing in technology solutions for a hybrid workforce. A recent global business survey commissioned by Xerox shows 58% of respondents plan to change their work from home policy within the next year. This new acceptance of a hybrid workforce has also revealed technology gaps, with companies increasing investment in remote technology resources (55%) or a hybrid of remote and in-office resources (40%).

“Managing a distributed workforce during a continued pandemic presents unique challenges no organization has experienced before,” said Joanne Collins Smee, executive vice president and chief commercial, SMB and channels officer, Xerox. “Organizations need to know who is available and where so they can make better decisions when allocating resources and work. This tool provides real-time knowledge to managers with distributed employee populations.”

Unlike other attendance management tools, which need to plug into IT infrastructure and take weeks to implement, the Team Availability App is ready in just hours. Once populated, the app provides authorized users with customizable and privacy-protected data for strategic decision making. Xerox is rolling out the app across the company to support its Path Forward plans to manage a phased approach to returning to the workplace safely. Xerox is leveraging the app with its own employee population to conduct daily health checks for exposure related to COVID-19. Tracking of this activity allows for a safe and phased return to the workplace.

The U.K.’s prestigious Imperial NHS Trust was the first organization to pilot the Xerox Team Availability App to access the status of essential workers across the Trust and its newly assigned locations at the height of the pandemic.

“It’s important for a healthcare provider to know which caregivers are available when to support patients, and that’s even more critical in a pandemic,” said Linda Watts, joint clinical systems program manager, Imperial NHS Trust & Chelsea & Westminster NHS Foundation Trust, head of health records, Imperial College Healthcare NHS Trust. “The Xerox Team Availability App was deployed at lightning speed, and we got updates from staff on their availability in real-time. As a result, we could always make sure our patients were covered.”

The Xerox Team Availability App is a GDPR-compliant SaaS offering with a subscription-based model that allows customers to sign up for as long as required. It’s available now on the App Store and Google Play Store.

For more information and additional results from the Xerox Future of Work study, visit www.Xerox.com/MakeNowWork.

Your Next Step: Put Xerox Apps to Work for You

Repro Products, Inc. is a proud Xerox Platinum partner. And as such, we realize that any investment in your office extends beyond hardware, but also in synchronizing equipment to your unique workflow, security standards and accessibility needs to form a comprehensive solution that saves you time, money, and allows you to focus where you excel.

Reach out to us today and let one of our Xerox specialists guide you to a solution that is right for you.

Repro Products’ 41 Years in Business

June 6th is a very special day for Repro Products – it marks the day our President, Bob Feldberg made his first sale. In the beginning, Repro Products, Inc. (RPI) sold drafting supplies. Later, we became a blue printer and began to sell wide format print equipment.

Recognizing the need to change with our customers and technology, through the years we added products and services to align with advancements that affected our design and construction clients:

  • Our experience as a blue printer provided us with a unique perspective on engineering, architectural and construction industries and facilitated our move from selling drafting angles and tables into selling and supporting Autodesk Software. We have now been an Autodesk reseller for over 25 years and are a Gold Partner and Autodesk Authorized Training Center.
  • Although we still do a lot printing for our clients, our print shop’s production services grew to incorporate digital services including managing plan rooms, metadata entry and data mapping.

In the last decade there was another shift — a larger demand for half-size prints. Although printed on 11×17” paper, a half-size print requires more expertise from a printer than producing a regular office document. Ten years ago, we expanded our decades-long affiliation with Xerox and became the designated metro Atlanta Xerox Agency providing multifunction and production devices that support not only our architectural and construction customers’ drawings but also the office staff and marketing teams (and production printers) of a wide variety of businesses throughout metro Atlanta.

One division of our business works diligently with our clients helping them make better BIM (Building Information Modeling) models. The other part still prints 2D plans. As the two worlds become closer and closer in technology, we changed from meeting in architects’ and engineers’ offices to engaging with our construction clients on their job sites. The experience of being in the field with our clients, working with them on projects they are trying to win and witnessing the end results of jobs they designed and built, we realized there were still some important solutions we needed to provide.

One large hole to fill was accurate building documentation. Our clients need it to bid a project, plan it effectively, ensure it is being built correctly and to provide a more complete deliverable to their clients. Everyone knows that as-built drawings are a myth. And even with BIM-enabled construction sites, the need to ensure what is being built as it is being built is important.

We knew that 3D laser scanning was the answer to getting this vital documentation. We provide 3D laser scanning services across the U.S. for business ranging from architectural firms to general contractors to manufacturing plants.

Just possessing accurate data is not enough, though. We knew we had to own the proper data capture and use workflow. Receiving data that is approachable and usable is vital to our clients’ success. For our Autodesk software users, we train on how to actually use the data in the software. Our non-design clients receive an accurate 3D image file that lets them move around, see and measure virtually but with real, accurate data.

We invite you to join our journey as we venture into the next 41 years, evolving our offerings to meet the next technological advancements.

Enabling a Functioning Home Office With DocuShare

When millions of workers started working from home recently, few knew what to expect and as a result many are struggling. We are all coming to terms with the normal challenges like managing schedules, balancing personal life over professional and that blurred line between work hours and home. Some challenges you can attack head-on with Xerox Multifunctional Printers, software portfolio and innovative apps. Yet when it comes to work (wherever that happens) work-at-home champions expect things to remain simple. You want to connect and interact with their business resources easily, minus any hassle or long conversations with the IT department.

In the graphic below, we have identified some challenges that the new home workers (perhaps you yourself) can find themselves having to deal with. Do any look familiar?

Docushare Home Work Graphic


Is There a Solution?

Yes. Xerox is leading the way in providing unique solutions to give huge productivity gains for the home worker and solving these pain points.

The First Step: Selecting the Ideal Multifunction Device as your Home Assistant

Homeworkers can be split into two broad categories: users with simple print-centric needs that create, share via email and print documents, and a second category of users that need to process documents as part of their job (like an insurance claim clerk, lawyers or real estate professionals). Workers who process documents for their job need to mimic the operations available at their office, follow company procedures, approve or review documents and pass them on to others. These workers need remote access from their device to their office systems. (For example, sign and approve an insurance claim and move that document to the finance department for payment to the client to complete their work). These complex tasks greatly benefit from the availability of apps that ConnectKey-enabled devices support in order to work as efficiently from home as from their office.

On the other hand, general workers who create documents (like finance and marketing) often share with others in the company. They need to be able to print, copy and scan their documents, and then email them to whoever needs them. These easier tasks do not need ConnectKey apps, but do need reliable devices that offer them the functionality they need. The WorkCentre 6515 color multifunction printer, WorkCentre 3345 mono multifunction printer and B215 multifunction printer offer small, easy to use devices capable of any task the average user needs to perform.

All ConnectKey enabled devices offer the same, personalized, simple-to-use front panel, and offer capabilities beyond print with connection to the app gallery. The Versalink C405 color multifunctional printer and Versalink B405 multifunctional printer are small enough to use within the home without losing any of the advanced functionality and security attributes that offices require.

With access to the app gallery, Xerox offers a multitude of workflow scanning solutions and productivity apps at the device’s front panel. Scan into cloud repositories, scan into text searchable formats, even translate documents all at the device.

All Xerox devices are simple-to-install on networks with Install Wizards to configure wi-fi, email server settings etc, and simple-to-install drivers. The Smart Start installer for printing and scanning helps customers through the installation process removing the need for any IT support staff, getting the homeworker quickly up and running.

As we all come to terms with recent events, many of us have already started to adapt and rebuild within these challenging and changing work practices.

The Next Step: Tying it all Together with DocuShare

So how can businesses benefit from DocuShare, especially in these challenging times?

DocuShare Flex is a cloud-based SaaS content management solution offering 24/7 secure access to the documents and information you need from any location. It can be custom-configured to meet almost any business need, and Flex helps accelerate your digital transformation efforts by providing pre-configured solutions for common business problems in the cloud.

Collaborating and sharing information stays within secure channels instead of sending documents over email (often unencrypted) or 3rd party transfer methods (which may store your information for an indefinite period). Direct links to key documents or collections, with appropriate access rights, can be sent to individuals who can access via encrypted channels using their PC browser or DocuShare App for mobile devices.

DocuShare Flex’s real strength versus its main competitors comes from its ability to automate key processes, real-time document collaboration while also helping to remove paper from the outset to support business digital transformation initiatives. Information can be captured from multiple sources including hardcopy scans and electronic web forms then moved into automated workflows or made available to share or collaborate with others. Document lifecycle policies can also be managed to help businesses stay compliant to government legislation requirements such as automatic document expiry/deletion.

To aid with capturing and digitizing hardcopy documents along with transferring files between different systems, DocuShare can fully integrate with your ConnectKey MFP and other key business tools such as Cloud Storage, ERP and CRM platforms through available apps and connectors. Wouldn’t it be nice to scan directly to Microsoft 365, OneDrive, or even Evernote right from the C405 panel to save time? While you’re there, just browse your folders and print a document from your boss that you need to review. Our range of connectors to popular cloud-hosted solutions completely avoid the need for those middle steps, helping to streamline your document storage process and get you better connected.

Xerox also sports many apps that connect to those popular CRM or ERP systems that the company has standardized on. Some cases customers might have had these apps in their business on departmental MFP like an AltaLink. The beauty of this is that they can have the same functionality on their VersaLink at the home office. With apps like Salesforce or Oracle NetSuite, users can connect directly to their business-critical software, upload their customer contracts, accounts payable paperwork, or keep up-to-date on important business paperwork. Keeping the business process flowing like they were in their traditional office is key to staying successful.

Working from home may be the new “normal,” after all is said and done. With that, the support structure is also changing for the millions that have moved to their “home office,” which is adding the pain of setting up your hardware, or just getting support that you would get in the traditional office.

Xerox has the tools you need to work from home effectively, securely, and efficiently, bringing to bear all the conveniences of a modern office and placing them right at your fingertips without skipping a beat. Pandemic or not, times are changing for the telecommuter and Xerox is leading the way.

To download a free 60-day trial of DocuShare Flex, click here.

Xerox Economic Stimulus Package

Save 2 ways when you lease a new Xerox AltaLink® (C8035/45/55/70)

Please Fill Out the Form to Have a Xerox Specialist Contact You:

1. Repro Products will make your first 3 payments when you lease a new Xerox AltaLink from us on a 60 or 63 month Fair Market Value Lease*

AND

2. Lease a Xerox AltaLink from Repro Products and get a FREE B&W multi-function device**

Yes, Repro Products will make your first THREE payments for you. We are not deferring the payments, you will make your first payment in month 4. The free desktop unit is ideal for employees who are now working from home. This offer provides a new unit to make your office more productive AND the desktop unit to use where you need it.

*With qualified lease approval from Repro Products’ approved leasing source, offer valid until 4/30/2020.
**Offer valid while supplies last.

Click here to view the entire promotional brochure.

Improve Productivity with Simplified Scanning

Scanning used to be a cumbersome process that involved numerous steps:

  • Locate and scan the paperwork
  • Create a new folder on your desktop
  • Name the folder
  • Move the scanned paperwork to the folder you created
  • Name the file

Thanks to Web Capture Service from Xerox, scanning functionality has improved to make the process easier for the many companies that have discovered the convenience and added security of digitized documents. Web Capture Service combines app and scanning technology, providing the same level of ease and convenience people experience with their smartphones. Documents can now be scanned into web applications, making the time it takes to enter business data into programs like QuickBooks Online, Microsoft Office 365 and Google Apps significantly shorter and easier.

Reduce the Number of Steps Required for Scanning Documents

Small and medium businesses, when surveyed, indicated that most capture applications are too expensive, complicated and tedious. Xerox Web Capture Service, however, allows users to insert the information on their document directly into almost any web application that requires a document to be attached, making the process quicker and easier.  To simplify things even more, Web Capture Service works with any scanning device (including non-Xerox) and operates as a cloud service right from your desktop.

Scanning | Xerox Web Capture

 

Cut Your Scanning Time in Half

Not only does Web Capture simplify the process of document management by automatically triggering scanning via an easy-to-use browser plug-in, it also makes it easier to scan multiple files thanks to the ‘follow-me’ scan repository. This process both eliminates steps and improves productivity by cutting the time it takes to go from scanning to working and also reduces the risk of errors. Removing numerous naming and storing steps creates a more efficient and reliable workflow. Multiply the number of eliminated steps by the number of employees you have and you will begin to see the cumulative benefits of Web Capture.

You can even scan a large volume of paperwork by enabling Web Capture on your Xerox ConnectKey® enabled MFP and scan directly to the Cloud. Once stored there, you simply drag and drop those docs into your business application. It really is that easy.

Boost Productivity with Xerox Web Capture

Want to learn more about Web Capture and how your company can begin using this productivity boosting feature? Fill out the form on our contact page or give us a call at 866-665-7604 to initiate your no-strings-attached business assessment today.

Improving Your Bottom Line With Smarter Document Management

Repro Products, Inc., Atlanta’s exclusive Xerox Agency, has some proven methods to help you cut business expenses through better document management. Many of these are quite simple and can be put into practice immediately, meaning you can start saving money right away.

Reduce Print Costs

With businesses spending approximately 3% on printing, this is the third largest business expense behind rent and payroll. If your company is like most companies, you underestimate how much you’re spending on printing by around 40%. There are some simple strategies, like printing on both sides of the paper whenever possible and restricting color printing, that are good places to begin saving money. Xerox printers let you set permissions and restrict color printing to specific documents, departments or employees.

Almost half of printed pages are discarded and another 20 percent are never picked up from the printer at all! Eliminate unneeded printing with Xerox printers that don’t print until the user validates the print job with a PIN code they enter at the printer. The page that was never printed is the biggest savings of all.

Although the above strategies will provide some savings, engaging Repro Products to outsource your print management is the most effective way to reduce your print costs. A managed print services (MPS) strategy can cut your costs by up to 30%. You will also get a single point of contact who can manage your vendors, handle supplies ordering and provide a detailed understanding of your print environment. We will also provide support and advise you on industry-standard best practices. Contact us to find out more about managed print services.

Assess Your Equipment Needs

When you want to cut costs, your hardware is another expense you need to examine. A print assessment by Repro Products can identify opportunities to save money while boosting efficiency. If your organization can’t immediately determine how many printers are in your office, where they’re located or who is printing on them, an assessment is the first step you need to take.

While it may seem counter-intuitive to spend money on new equipment in order to reduce costs, outdated office equipment can be an unnecessary drain on your budget. Dated equipment is inefficient and is likely the source of many costly repairs. A print assessment can also tell you the best placement of your devices for the teams they serve in order to achieve optimum utilization.

Go Digital

Digitizing documents and storing them in the cloud reduces expenses by decreasing printing and by improving productivity. Digitization can eliminate paper from how you invoice, report financials, manage legal and human resource forms and handle other time-consuming processes. It reduces your office space needs as well since you’ll have fewer physical records to store.

Xerox Web Capture Services automates and scans documents for immediate use without the additional steps of creating files, renaming documents and importing to an applications.  Now scanning is easier than ever, eliminating a difficult learning curve and making your transition to digital easier than you may imagine. It also works with any brand of scanner so you won’t need to invest in new ones. Xerox printers using ConnectKey Technology® let you scan and print documents directly to and from cloud storage apps like Microsoft 365 and Dropbox which is a huge time saver.

INTERESTED IN A NEW XEROX PRINTING DEVICE FOR YOUR BUSINESS?

Need help choosing a document management solution for your office?  Contact Repro Products, Inc., Atlanta’s Exclusive Xerox Agency, for a needs assessment by clicking here. We look forward to working with you and helping you improve your bottom line.

5 Reasons To Upgrade To A Multifunction Printer

Say goodbye to ancient, one-trick pony printers and say hello to the next generation of printers that encompass all of your office functionality in one device. The modern printer is a multifunctional tool that delivers a myriad of services to increase your office productivity. Today’s multifunction printer (MFP) is not limited to just printing, but instead it is capable of scanning, faxing, printing and more to consolidate your office workflows to just one machine.

The newest generation of MFPs even support apps that improve security, provide language translation and more to free your workers for other tasks. Learn how one piece of office equipment can support and help grow your business in an increasingly deadline-driven work environment.

Here are 5 reasons why a multifunction printer is vital for your business.

1. Increase Efficiency

Think of your printer as a member of your team. Your printer is a cog in the wheel of the workflow process that you need to run as smoothly as possible without any hiccups. Not only will an MFP print more quickly than your standard printer, but it will also allow you to perform multiple office functionalities with one machine, allowing you to save time and boost your company’s productivity.

2. Enhance The User Experience

People depend on printers at work every day, so all interactions with your printer should be as user-friendly as possible. This means that every feature of your printer should be intuitive so that it is easy and straightforward to use. This also means that if any issues arise with the printer, that the user can be easily guided as to how to fix the problem and continue with business as usual.

3. Save Time

An improved user experience ultimately saves you time and money by making each phase of the printing process as simple and painless as possible. According to Xerox, the average worker in the U.S. with a shared central printer spends three minutes waiting for a print job. This might not sound like much, but that adds up to 13 hours a year!

4. Customize Your Device

Easily personalize the interface for each MFP user. Each user has the ability to manage their print jobs and create a customized experience that works for them. Users can quickly access documents they need to print, scan or fax from cloud services like Dropbox, Google Drive or OneDrive. They can even connect to your MFP from all devices with the latest mobile technologies.

5. Improve Customer Service

MFPs allow customers to be delivered forms, contracts, proposals etc. on the spot at the point of service or contact. For instance, a statement of work could be generated online, printed out during a meeting for a client’s signature and then scanned back into the system. This is the functionality of three devices being replaced by the use of one machine to expedite your workflow and ultimately improve your customer service.

MFP | Repro Products

Catapult your business into the digital age with the latest generation MFP. Not only will you be cutting costs, streamlining operations and increasing your office efficiency, but you will have the added bonus of creating more physical space in your office by shrinking the size of your print corner. One MFP will replace the need for three separate machines. The upgraded functionality of your printer will cause a ripple effect that ultimately results in better business and faster service for your customers.

Need to upgrade your printer? Let us help!

If your printer is slowing down the productivity of your office or you have simply outgrown the functionality of your current printer, then check out these MFP options. If you need help figuring out what MFP would best suit your business functionality, then please contact us and we can help you choose the best option tailored to your specific office needs. We look forward to helping you choose a printer that will play a crucial role in enhancing the performance of your business.

Future of Work – Lunch & Learn

Location: Maggiano’s Little Italy @ Perimeter Mall [click here for map]
Date: November 2nd, 2017
Time: 11:30 a.m. to 1:00 p.m.
Cost: Free

Come enjoy lunch at Maggiano’s while you get a glimpse into the future of digital work with Repro Products, Inc. and 4ColorLaser, your local Xerox Agents and Platinum Document Technology Partners. Let us show you how the newest Xerox technology will help your company improve its processes by streamlining and automating workflows.

Highlights of The Future of Work:

• Cloud, mobile, security and apps that optimize your work

• Distributing documents wherever you want in seconds

• Indexing and filing documents as readable, searchable and editable PDFs

 

Seating is limited at this free event. Please RSVP by October 26th to reserve your seat and qualify to win the gift card.

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