When most businesses think about cybersecurity, the focus goes straight to firewalls, anti-virus software, and employee phishing training. Yet, there’s one critical device sitting in almost every office that rarely gets the same attention—and it may be your biggest blind spot: the multifunction printer (MFP).

Modern MFPs do much more than print. They scan, email, copy, and store sensitive business data. Left unsecured, these devices can serve as entry points for hackers, exposing confidential files, financial information, and even your entire network.

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Why Multifunction Printers Are Easy Targets for Cyber Attacks

Every day, your MFP handles documents that contain your most sensitive information—contracts, HR records, financial statements, client files, and compliance documents. What many businesses don’t realize is that these devices often store copies, cache credentials, and log activity. Without proper print security measures, your business data could be exposed to:

• Cached usernames and passwords that can be stolen

• Unpatched firmware or open ports that give attackers access

• Audit logs revealing document history and workflows

• Unclaimed print jobs left in trays for anyone to pick up

It’s no surprise that hackers increasingly view printers as an “easy win” in cybersecurity breaches.

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3 Proven Steps to Strengthen Your Print Security

Securing your multifunction printers doesn’t have to be complicated. By taking a few proactive steps, you can greatly reduce risk while staying compliant with HIPAA, GDPR, and other data protection regulations.

1. Control Access to Devices

Require PIN codes or badge authentication so only authorized employees can release print jobs. This prevents sensitive files from being left unattended in output trays.

2. Treat MFPs Like Workstations

Your printer is essentially a computer on your network—so treat it like one. Change default administrator credentials, segment printers on VLANs, and enable data encryption to protect information in transit.

3. Keep Firmware and Security Settings Updated

Unpatched firmware is one of the most common security gaps. Establish a regular schedule to apply updates and document your print security measures to maintain regulatory compliance.

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Don’t Forget the Human Factor in Print Security

Even the most advanced network security strategy can fall apart without employee awareness. Simple habits—like collecting print jobs immediately, double-checking email destinations before scanning, and reporting unusual device activity—can help prevent costly data breaches.

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Are Your Printers Truly Secure?

Most organizations are surprised by the vulnerabilities uncovered during a print security audit. From outdated firmware to unsecured workflows, hidden risks inside your MFPs could be leaving your organization exposed.

That’s why we created:

MFP Security Best Practices Every Office Needs: A Quick Guide to Protecting Sensitive Business Data

Inside this free guide, you’ll discover:

• The hidden risks inside office printers and copiers

• Best practices to lock down MFP access and protect your network

• How to stay compliant with HIPAA, GDPR, and other regulations

• A printable checklist to evaluate your current print environment

Download the Complete Guide Now and take the first step toward securing your office technology and protecting sensitive business data.